Privacy Policy - Prescribe-arts

Aesop Arts and Society Limited is a limited company (Company No. 6998306) and a registered charity (Charity No. 1134572).

This privacy policy explains how we use any personal information we collect about you and your organisation when you use this website and/or provide us with your information.

 

What information do we collect about you?

We collect information about you when you opt in to receive information from Aesop, buy tickets for our events or take part in our programmes and associated research studies.

We also collect information when you voluntarily complete surveys, provide feedback or request details about us. Website usage information is collected using cookies.

For the purposes of our prescribe-arts.org platform, we collect your contact details when you register with the site:

• As an arts and health practitioner to promote your organisation and programme.

• As a social prescriber to access additional functionality to enable quicker and easier prescribing of arts and health programmes. For the purposes of our Dance to Health programme and research study, the information we collect includes identity, health status and contact details data (name, date of birth, title, gender, etc.)

Data collected  Purpose  Legal basis
Contact information 

e.g. name, address,  

email address,  

telephone number

To contact you about  your enquiry /  

booking and to keep  you up to date with  

Dance to Health. 

Consent
Medical information 

e.g. answers to our  

medical screening  

questions, medication  

taken, emergency  

contact information

To ensure we can  

deliver Dance to  

Health safely.

Consent
Evaluation data e.g. 

The results when  

undertaking tests such as timed up and  

go test

To evaluate the  

impact of Dance to  

Health

Consent
Website usage data 

e.g. pages visited  

and duration

To make  

improvements to our  websites.

Consent
Payment information  To process payments  for the bookings you  make with us fulfilment of a  

contract 

Career information 

e.g. employment  

history and DBS  

checks

Used to evaluate any  candidates that apply  for roles with us,  

either paid or  

voluntary

Consent

You are able to remove your consent at any time. You can do this by contacting

us via email (benworth@ae-sop.org) or write to Aesop, 1st floor, 3 Welch Way,
Witney, Oxfordshire OX28 6JH.

 

How do we store your personal information?

Your information is securely stored in a mixture of locked filing cabinets, and on
local computers or in cloud storage. We will protect your data in accordance with
our Data Protection and Security Policy e.g. we will limit access to information to
only those users who have a requirement to see it and we will implement strong
password protection.

We will only retain your personal information for a maximum of two years.
We will then dispose of your information in a secure manner. Where we
process your personal information for archiving, research or statistical
purposes we will keep it for as long as necessary to fulfil those purposes.

 

Your data protection rights

Under data protection law, you have rights including:

 

Your right of access – You have the right to ask us for copies of your personal
information. Please contact us via email (benworth@ae-sop.org) or write to
Aesop, 1st floor, 3 Welch Way, Witney, Oxfordshire OX28 6JH.

 

Your right to rectification – You have the right to ask us to rectify personal
information you think is inaccurate. You also have the right to ask us to complete
information you think is incomplete.

 

Your right to erasure – You have the right to ask us to erase your personal
information in certain circumstances.

 

Your right to restriction of processing – You have the right to ask us to restrict the
processing of your personal information in certain circumstances.

 

Your right to object to processing – You have the the right to object to the
processing of your personal information in certain circumstances.

 

Your right to data portability – You have the right to ask that we transfer the
personal information you gave us to another organisation, or to you, in certain
circumstances.

 

You are not required to pay any charge for exercising your rights. If you make a
request, we have one month to respond to you.

 

Please contact us by email or write to Aesop, 1st floor, 3 Welch Way, Witney, Oxfordshire, OX28 6JH.

 

Access to your information and correcting it

You have the right to request a copy of the information that we hold about you. If
you would like a copy of some or all of this or wish to correct or remove information you think is inaccurate, please contact us by email or write to Aesop, 1st floor, 3 Welch Way, Witney, Oxfordshire OX28 6JH.

 

How to complain

If you have any concerns about our use of your personal information, you can
make a complaint to us. (benworth@ae-sop.org ) or write to Aesop, 1st floor, 3
Welch Way, Witney, Oxfordshire OX28 6JH.

You can also complain to the ICO if you are unhappy with how we have used your
data.

The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk

 

Other websites

Our website contains links to other websites. This privacy policy only applies to
this website so when you link to other websites you should read their own
privacy policies.

 

Changes to this policy

We keep our privacy policy under regular review and we will place any updates
on this web page. This privacy policy was last updated on April 2021.

June 2022